Privacy Policy

Last Updated: August 2026

1. Introduction

AvexaHQ ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, process, and safeguard your information when you visit our website, utilize our B2B virtual assistant services, or apply for a position with us. By using our services, you consent to the data practices described in this policy.

2. Information We Collect

We may collect and process the following data about you:

  • Identity & Contact Data: Name, job title, company name, email address, phone number, and physical address.
  • Financial Data: Payment card details and billing information (processed securely through third-party gateways).
  • Technical Data: IP address, browser type, operating system, and tracking data (cookies).
  • Recruitment Data: Resumes, portfolios, and employment history submitted via our "Get Hired" forms.

3. How We Use Your Information

We use your information solely to provide and improve our services, including:

  • To facilitate business partnerships and fulfill virtual assistant service contracts.
  • To process payments and issue invoices.
  • To evaluate candidates for hiring and placement.
  • To communicate updates, marketing materials (with your consent), and administrative notices.
  • To comply with legal obligations and enforce our Terms of Service.

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal identification information to others. We may share information with trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential and comply with strict data protection standards (e.g., Non-Disclosure Agreements).

5. Data Security

We implement a variety of standard security measures to maintain the safety of your personal information. All sensitive/credit information is encrypted and transmitted securely. Access to your personal data is restricted to employees, contractors, and agents who have a business need to know and are bound by confidentiality obligations.

6. Your Data Rights

Depending on your location, you may have rights under applicable data protection laws (e.g., GDPR, CCPA, or the Philippine Data Privacy Act), including:

  • The right to access, update, or delete the information we have on you.
  • The right of rectification if your information is inaccurate.
  • The right to object to or restrict processing of your personal data.
  • The right to data portability.

To exercise these rights, please contact us using the information below.

7. Use of Cookies

Our website may use "cookies" to enhance user experience. You may choose to set your web browser to refuse cookies or alert you when cookies are being sent. If you do so, note that some parts of the site may not function properly.

8. Changes to this Privacy Policy

AvexaHQ has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the top of this page. We encourage users to frequently check this page for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:
Email: privacy@avexahq.com